[Guide] How to Check Your SharePoint Online Usage Report

[Guide] How to Check Your SharePoint Online Usage Report

Do you want to know how your SharePoint site is doing in terms of usage?

Fortunately, it’s quite easy to check the usage report in SharePoint Online. In fact, you may have already seen the buttons for it.

In this article, I’ll share with you some of the methods you can use to check your SharePoint Online usage report.

Let’s get started.

What will you find in the SharePoint usage report?

Basically, the usage report contains information on how site users interact with the site.

In terms of access, almost everyone can view the site usage data. However, visitors can’t run external user reports or even download the 90-day usage report.

Overall traffic in the site usage analytics

As for the exact contents of the usage report, you will find here information on:

  • Unique viewers
  • Site visits
  • Average time spent per user
  • Popular content
  • Usage insights by device and by time
  • Items shared with external users

With that, let me show you how to find the usage report page.

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    How to check your SharePoint site usage report

    Starting with the easiest one:

    1. Settings panel

    With recent updates, you can now easily check the site usage analytics straight from the settings panel on the right.

    Follow these steps:

    • Click the gear icon on the upper-right corner
    • Click the “Site usage” option
    Click the site usage right in the settings panel

    2. Site contents

    The other method is to get to the “Site contents” page first and find the “Site usage” button from there.

    Now, there are two ways you can get to the “Site contents” page:

    The easiest way is to directly click its button or link from the quick navigation panel:

    Click the site contents link from the quick navigation panel

    Right inside the next page, you will find a “Site usage” button in the command bar:

    Click on the site usage button on the command bar

    3. Microsoft 365 admin center

    The next one that’s often overlooked is the fact that you can actually check the site usage right in the Microsoft 365 admin center.

    Note: The difference with checking the site usage in the Microsoft 365 admin center is that the information given to you is for the whole tenant.

    The first step is to get to the Microsoft 365 admin center first:

    • Click on the app launcher in the upper-left corner
    • Click the “Admin” button
    Click on the admin app under the app launcher panel

    When you get to the homepage of the admin center, there is supposed to be a “Microsoft 365 active users report” by default.

    If you can see the card, click on the “View full report” button on that card:

    Find the active users card and click on the view full report button

    But if the card isn’t there, follow these steps:

    • Expand the “Reports” option in the left panel
    • Click the “Usage” option
    Expand the options for the reports settings in the admin center

    On the next page, you will find different Microsoft 365 usage reports. From here, scroll down until you find the card for SharePoint.

    Click on the “View more” button to see more.

    Click the view more button to see more usage reports

    You can then switch from activity data and site usage information:

    SharePoint site usage report from Microsoft 365 admin center

    That’s it! As you can see, finding the site usage report in SharePoint Online is quite easy.

    If you have some other questions on how to check your SharePoint Online usage report, feel free to comment with your question below.

    For inquiries and other concerns, kindly use the site’s contact form to reach out and I’ll get back to you as soon as possible.

    About Ryan Clark

    As the Principal Solutions Architect at Mr. SharePoint, I help companies of all sizes better leverage Modern Workplace and Digital Process Automation investments. I am also a Microsoft Most Valued Professional (MVP) for Office Apps & Services.

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