How to Archive Microsoft Teams: Quick Step-By-Step Tutorial

How to Archive Microsoft Teams: Quick Step-By-Step Tutorial

Do you want to archive a team in Microsoft Teams?

It’s not that common to archive a team, especially when it has outlived its purpose. Fortunately, it’s actually quite easy to do so.

In this article, I’ll show you how you can archive a team in Microsoft Teams, what happens when you do so, and how to unarchive it.

Let’s get started.

How to archive Microsoft Teams?

There are actually two ways to do this:

  • Through the “Manage teams” page in the Microsoft Teams app
  • Through the “Manage teams” page in the Microsoft Teams admin center

Note: If you need a more thorough tutorial, check out my Microsoft Teams tutorial from the blog.

1. Archive team in the Microsoft Teams app

If you’re a group or a team owner, this method is the only one available to you.

Here are the steps:

  • Go to the “Teams” tab in the app
  • Click the “Manage teams” gear icon at the bottom
Click the manage teams gear icon on the teams tab in the app

From there:

  • Make sure you’re in the “Teams” tab
  • Click the three dots in line with the target team
  • Select the “Archive team” option from the list
Select the archive team option in the manage teams page

Confirm your decision by clicking the “Archive” button in the pop-up box:

Click the archive button in the pop-up box as a confirmation

2. Archive team in the Microsoft Teams admin center

If you’re an admin, you have more than one option to archive a team. This method is only applicable to those who have access to the admin center.

Here are the steps:

  • Click the app launcher in Microsoft 365
  • Click the “Admin” button from the list
Click on the admin app under the app launcher panel

On the next page:

  • Expand the list of admin centers in the left panel
  • Click the “Teams” option from the list
Select the teams option in the list of admin centers

Then:

  • Navigate to the “Manage teams” page
  • Select the target team
  • Click the “Archive” button from the command list
Click the archive button in the Microsoft Teams admin center

To confirm:

  • Click the “Archive” button on the pop-up box
  • Tick the checkbox if you want to make the SharePoint site read-only for team members
Confirm your decision by clicking the archive button

Sign up for exclusive updates, tips, and strategies

    What happens when you archive Microsoft Teams?

    There are a few things that happen when you archive a team in Microsoft Teams.

    In the app:

    • The team will be moved to the “Archived” group
    • The team will be shown as a hidden team in the left panel
    The team becomes hidden and shown in archived

    In addition, conversations are saved — but you can’t post any more messages or reply to existing messages or posts.

    This team was archived, so you can't post any more messages.

    In the Teams admin center, the status of the team changes to archived.

    Status of the team is now archived in the Microsoft Teams admin center

    Even if the team is already archived:

    • You can still add more team members
    • You can still create new tags

    If you also choose to make the SharePoint site read-only for team members, then they can still see the site (though only as visitors).

    Furthermore, you can still change or configure any content on the site if you’re the team owner. Your access won’t get affected.

    How to unarchive Microsoft Teams?

    But what if you mistakenly archived a team? Fortunately, restoring it is as easy as you can practically click the same button.

    In the Microsoft Teams app:

    • Go to the “Manage teams” page again
    • Click the three dots of the target team
    • Select the “Restore team” button
    Click the restore team button in the manage teams page

    In the Microsoft Teams admin center:

    • Go to the “Manage teams” page
    • Select the archived team
    • Click the “Unarchive” button from the command bar
    Click the unarchive button from the command bar in the admin center

    Do you have any questions on how to archive a team in Microsoft Teams? Feel free to share your thoughts in the comment section below.

    For inquiries and other concerns, please use the site’s contact form and I’ll get back to you as soon as possible.

    About Ryan Clark

    As the Principal Solutions Architect at Mr. SharePoint, I help companies of all sizes better leverage Modern Workplace and Digital Process Automation investments. I am also a Microsoft Most Valued Professional (MVP) for Office Apps & Services.

    Subscribe
    Notify of
    guest
    0 Comments
    Inline Feedbacks
    View all comments
    0
    Would love your thoughts, please comment.x
    ()
    x
    Scroll to Top
    Tweet
    Share
    Share
    Pin