How to Make Multilingual Forms in Microsoft Forms [Tutorial]

How to Make Multilingual Forms in Microsoft Forms [Tutorial]

Microsoft Forms is a great tool to use if you want to create surveys and polls to collect various information from your target customers.

The problem is — what if your customers speak various languages?

What users previously did to solve this dilemma was to simply create a different form per language. It sounded like a good idea back then since there were no other alternatives (unless your job involved creating forms for more than ten languages).

Fortunately, in 2019, Microsoft introduced a feature that finally allowed users to create multilingual forms — a single form can be in as many languages as you want.

However, the process of doing this may still require you to put in additional work.

How to Create a Form Using Microsoft Forms

Before everything else, let’s take a step back and discuss how to create a form using Microsoft Forms. This section is actually meant for those readers who wanted to create a multilingual form but have no actual experience in using Microsoft Forms yet.

On the other hand, if you have already used Microsoft Forms in the past and you still remember the process, you can skip this section and go directly to the section below that discusses how to make a multilingual Microsoft Form.

Step 1: Go to Microsoft Forms

First off, you need to open the Microsoft Forms application.

You can go directly to its website or you can also log in to your Office 365 portal and select Microsoft Forms there (you can use the app launcher to see all the available apps and open Microsoft Forms from there).

You will then be brought to the home screen of Microsoft Forms.

You can find a shortcut to Microsoft Forms from the Office 365 App Launcher.

Step 2: Select New Form

Although it’s technically called Microsoft Forms, there are actually two types of content you create here — a form and a quiz.

What’s the difference between a form and a quiz?

A quiz will allow you to assign scores and weights to the answers so that you can then report back a score to the user afterward. With a form, you can collect inputs from a user and then get a graphic dashboard that represents the answers.

To create a form, click the drop-down button beside the “+ New Quiz” button and select “New Form”:

Since creating a new quiz is the default, you will have to click the drop-down button first and select new form from there.

Step 3: Fill Out the Content Of Your Form

All that’s left now is to complete your form.

Give your form a title and a description. Then, you can list out your questions below and add new ones by clicking the “Add new” button.

Here’s an example of a simple form:

To learn how to create a multilingual form, you must know how to add a title, description, and questions on Microsoft Form.

Now, there are a lot of customizations that you can do. But that is another topic for another day.

To create a multilingual form, you only need to know how to add a title, description, and questions on the form.

How to Make a Multilingual Microsoft Form

To make a multilingual Microsoft Form, you must tweak the multilingual settings of the form.

Step 1: Open the Multilingual Settings

To do so, click on the ellipsis button at the upper-right of the screen and select “Multilingual” from the options.

The ellipsis is found on the upper-right corner of the screen with the multilingual setting as the second option on the drop-down.

The multilingual settings will then open on the right side of the screen.

Step 2: Select the Languages to Use

The primary language is set to your default language. However, you can always change it whatever you like by simply typing out the name of the language and selecting it from the choices.

The multilingual settings will open at the right side and you can then change the primary language by directly typing out your preferred language.

With Microsoft Forms, you can actually use any language you can think of.

To add other languages, all you need to do is type out the language you want to add to the form given. 

Below the primary language setting, you can find the option to add more languages by simply typing them out on the form provided.

To check whether or not the settings changed, you can preview your form by clicking its button at the upper-right corner.

You can find the preview button at the upper-right corner of the screen alongside the ellipsis button you clicked earlier to change the multilingual settings.

On the preview page, click on the language button and select whichever language you want to preview the form with.

The language button is found on the upper-right corner below the options that will allow you to view the form on either computer or mobile.

Looking closely at the preview, you can see that only the default instructions (telling the user that the form owner will see the name and email address submitted and to enter the answer on the form) were translated.

The title, description, and question stayed in the language there were created in (which is English, in this case).

Note that if you want to exit the preview mode, click on the back button found on the upper-left corner of the screen.

Step 3: Manually Translate the Content Of the Form

As of now, there is still no way to automatically have your form ready in various languages. Meaning, you still have to translate the content manually.

To do so, reopen the multilingual settings. On the additional languages you have set, you will notice an edit (pencil) icon once you hover your mouse over them.

To translate your content for a specific language, simply click the edit icon for that language.

Once you hover your mouse over the additional languages, you will see an edit icon which you can click.

On the next page, you will be able to provide the translation for the title, description, and the questions you have in the form.

There will be a form below each content where you can input its translation.

Microsoft Form will automatically save your progress.

Now, to test your form, preview it once again in the language that just provided a translation.

The Microsoft Form is now in a completely different language.

Congratulations! You have now created a multilingual Microsoft Form.

How to Create a Right-Left Reading Support Microsoft Forms

What if you need to create a multilingual form that involves right-to-left languages like Hebrew and Arabic?

The good news is that RTL (right-to-left) support has already been available for Microsoft Forms since 2017. Through this, you can create a form that supports right-to-left languages and enable users to respond in the same way.

To do so, add a language with right-to-left reading on the multilingual settings (for instructions, see the section above).

Then, edit the form with that language and add the translation manually.

There will be a form below each content where you can input its translation.

Once you preview the form in that certain language, you will notice that the alignment has also changed to make it look natural for those that use that right-to-left language.

The form will completely change to a right-to-left orientation.

Frequently Asked Questions for Multilingual Microsoft Forms

Though the multilingual feature has been available in Microsoft Forms since 2019, a lot of Microsoft users still haven’t heard of it or have a lot of questions regarding it.

Here are some of them:

Can you change the language in Microsoft Forms?

Yes, an update published in the summer of 2019 allows users to use a different primary language that’s not English in their Microsoft Forms as well as add other languages, including those with right-to-left orientation.

To be precise, you can now create a form using Microsoft Forms in any language you can think of. The downside of it (as of this moment) is that you will need to provide the translation for your content in other languages you added.

Can Microsoft Forms auto-translate?

As of now, Microsoft Forms will only auto-translate the default texts and instructions on the form. It will not translate the title, description, and questions that you have in the form.

If you want to use other languages, you will have to provide the translation of your content in that language. In the multilingual settings, you will find an edit button on the name of the languages that you added.

Why Microsoft Forms multilingual may not be working on your end?

A lot of Microsoft users have reported that the multilingual feature in Microsoft Forms is not functioning on their end.

There are two possible reasons why this may be the case:

1. Not in the Free License

All types of Microsoft accounts can use Microsoft Forms. Unfortunately, the multilingual feature is only available for those with a paid license. Free users will not see the “Multilingual” option after they brought the settings down.

If you’re a free user, you will not be able to create a multilingual form using Microsoft Forms. You can still create a form, but the multilingual options will not be available to you. On the other hand, you can still respond to multilingual forms.

2. Limited Auto-Translation

The default texts and instructions in the form will be auto-translated to the language that you added. However, there may still be parts of your form that will remain untranslated. This may cause your users to see some of the default texts and instructions in your default language.

In addition, the title, description, and questions you added will not be auto-translated. You will have to manually add them to the form, per language, by clicking on the edit button right on the multilingual settings.

Do you have additional questions regarding Microsoft Forms and other related products? Feel free to drop them down below in the comments section or send me a private message through my contact page.

About Ryan

As the Principal Solutions Architect at Mr. SharePoint, I help companies of all sizes better leverage the Modern Workplace and Digital Process Automation investments.

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